Appearance
Staff
Manage your team from the Staff section — invite new members, assign roles, track time clock entries, and configure commissions.
Staff List
The main Staff page shows all team members in a searchable table.
| Column | Description |
|---|---|
| Name | Staff member's name with avatar |
| Email address | |
| Role | Color-coded role badge |
| Location | Assigned boutique location |
| Status | Active, Inactive, or Invite Pending |
Filters
- Search — filter by name or email
- Status — All, Active, or Inactive
Staff who haven't accepted their invitation yet show an Invite Pending badge in amber. You can click Resend to send them a new invitation email.
Inviting a New Staff Member
Click Invite Staff to open the invitation form.
Fields
| Field | Required | Description |
|---|---|---|
| Full Name | Yes | Staff member's name |
| Yes | Must be unique — the invitation is sent here | |
| Phone | No | Phone number |
| Role | Yes | Manager, Consultant, Tailor, or Receptionist |
| Location | Yes | Which boutique location they belong to |
Click Send Invite to create the staff account and email the invitation.
Invitation Email
The new staff member receives an email with your boutique's logo, their assigned role, and a "Set Up Your Account" button.
The invitation link is valid for 7 days. If it expires or the staff member didn't receive it, click Resend from the staff list to generate a fresh link.
Accepting the Invitation
When the staff member clicks the link, they set up their account:
- Name — pre-filled, can be edited
- Password — minimum 8 characters, must confirm
- Time Clock PIN — optional 4-digit PIN for the Time Clock
After completing setup, they're automatically logged in and taken to the dashboard.
Roles
Each staff member is assigned a role that controls what they can access in BridalOp.
| Role | Access |
|---|---|
| Owner | Full access to everything — cannot be deactivated or changed |
| Manager | Full access to everything |
| Consultant | Appointments, customers, inventory (view), POS, orders, alterations, time clock |
| Tailor | Alterations, customers, inventory (view), time clock |
| Receptionist | Appointments, customers, POS, orders, time clock |
Staff Profile
Click any staff member in the list to view their profile.
Profile Card
The left side shows:
- Avatar with initials
- Name and role badge
- Email and phone
- Location
- Status — Active or Inactive
- Hired date
- Deactivate Staff Member button (not available for owners)
If the staff member hasn't accepted their invitation, an amber alert shows "Invite pending" with a Resend Invite button.
Recent Time Clock Entries
The right side shows the staff member's most recent time clock entries:
| Column | Description |
|---|---|
| Clock In | Date and time clocked in |
| Clock Out | Date and time clocked out (or "Active" badge if still on the clock) |
| Duration | Hours worked |
| Location | Where they clocked in |
| Notes | Any notes on the entry |
Editing a Staff Member
Click Edit from the profile page to update:
| Field | Description |
|---|---|
| Phone | Phone number |
| Role | Change their role (cannot change the owner's role) |
| Location | Reassign to a different location |
| Status | Active or Inactive |
| Time Clock PIN | 4-digit PIN — leave blank to keep the current one |
| Commission Rate % | Percentage for commission tracking (0–100) |
Name and email are displayed but cannot be changed from this page.
Deactivating & Reactivating
Click Deactivate Staff Member on the profile page to revoke access. Deactivated staff:
- Cannot log in
- Are marked as Inactive with a termination date
- Still appear in the staff list (filtered under "Inactive")
To reactivate, go to the staff member's Edit page and change their status back to Active. This restores their access and clears the termination date.
The Owner role cannot be deactivated.